Invoice Generator
Fill in the fields, watch the invoice build itself, then hit Print / Save as PDF. Everything stays on your device — client data is never uploaded.
Your business
Bill to
Line items
| Description | Qty | Unit price | Amount |
|---|
Your Business
INVOICE
INV-001
Date: —
Due: —
Bill to
—
| Subtotal | — |
| Tax (0%) | — |
| Total | — |
What a professional invoice must include
- Your business details — legal name, address, and contact. Registered businesses should include their tax/VAT/GST number.
- A unique invoice number — sequential numbering (INV-001, INV-002…) keeps bookkeeping and audits painless.
- Dates — issue date and an explicit due date ("Net 14" beats "due soon").
- Itemized charges — description, quantity, unit price. Vague invoices get queried; queried invoices get paid late.
- Tax — shown separately at the correct rate for your jurisdiction.
- Payment instructions — how exactly to pay you. Every extra step a client must figure out delays payment.
Getting paid faster
Invoice immediately on delivery, keep terms short (Net 7–14 for small clients), offer at least two payment methods, and send a polite reminder the day after the due date. Studies of small-business billing consistently show invoices sent the same day as the work are paid weeks faster than end-of-month batches.
Payment terms and what they actually mean
| Term | Means | Best for |
|---|---|---|
| Due on receipt | Pay immediately | Small jobs, new clients, one-off work |
| Net 7 / Net 14 | Due within 7 or 14 days | Freelance and small-business default |
| Net 30 | Due within 30 days | Larger companies who will insist on it anyway |
| 50% deposit, balance on delivery | Split payment | Any project over a week's work |
| 2/10 Net 30 | 2% discount if paid in 10 days | Encouraging early payment on bigger invoices |
Write the actual date rather than the term where you can — "Payment due by 14 August 2026" leaves nothing to interpret, while "Net 14" quietly invites the question of whether the clock started at issue or delivery.
Why invoices get paid late
Most late payment isn't bad faith — it's friction. Every gap the client has to resolve adds days:
- No purchase order or reference number when the client's system requires one. Ask up front whether they need one.
- Sent to the wrong person. Your project contact is often not accounts payable. Ask who should receive invoices before you send the first one.
- Vague line items. "Consulting — $3,000" invites scrutiny; "Brand identity design, 3 concepts and 2 revision rounds — $3,000" doesn't.
- Missing payment instructions. Put the exact details on the invoice: e-transfer address, bank details, or a payment link.
- Late invoicing. An invoice sent three weeks after delivery signals the money isn't urgent to you either.
A simple follow-up sequence
Send the invoice the day work is delivered. A short, friendly reminder the day after the due date clears most cases — people genuinely forget. Follow up a week later referencing the original date, and at 30 days past due, call rather than email. Keep every message polite and factual: the overwhelming majority of late payments are administrative, and you want the client back.